HIPAA Compliant Form Builders: The Ultimate Guide

This post will tell you everything you need to know about online form builders for HIPAA-compliant online patient intake forms.
HIPAA Compliant Form Builders: The Ultimate Guide
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a federal law that regulates the use of online forms.

The law was created with two main goals: to ensure health care providers protect their patients' privacy, and to control the flow of electronic information between doctors and insurance companies.

HIPAA online form builders are specifically designed for medical businesses.

They help you create online forms that adhere to HIPAA regulations and protect your patients' privacy.

What are HIPAA-compliant forms?

HIPAA-compliant online forms are those that have been created in accordance with the Health Insurance Portability and Accountability Act of 1996.

The law sets strict rules about how electronic information can be stored and shared between doctors, patients, and insurance companies.

If your company is subject to HIPAA, then all software that collects and store PHI (Protected health information) needs to be HIPAA-compliant.

If you want to collect individually identifiable health information using 3rd party tool you need to sign a BAA (business associate agreement) with a vendor to be compliant.

Without this agreement in place, your online form builder isn't compliant and you could be subject to huge penalties.

Do contact forms need to be HIPAA compliant?

If you are a Health Care Provider (Doctor, Clinic, Psychologist, Dentist, Chiropractor, Nursing Home, or Pharmacy), Health Plan provider, or Health Care Clearinghouse in the US, then you are required to use HIPAA-compliant online forms for collecting patient information. Here you can find a good explanation of why you need to be especially careful with health information privacy.

What online form builders are HIPAA compliant?

I've reviewed more than 20 HIPAA compliant form tools, here is a shortlist of the best ones.

1. Jotform

Jotform is an online form builder that allows you to easily create online forms without having any coding or design experience.

You can add text fields, checkboxes, radio buttons, and drop-down selectors to your online form in minutes with simple drag & drop tools.

JotForm HIPAA compliance means that all data stored on the platform is encrypted and secure.

It also supports electronic signatures and file uploads, so if you want patients to sign a consent form or medical intake form it's a perfect solution for you.

You can create forms that look great on mobile devices and desktops.

Jotform also offers a powerful feature that allows you to create your mobile app with a form without any engineers.

You simply create your online form, and then the form builder will automatically create a mobile app for you that you can share with patients.

The app is available on the App Store and Google Play, and it's a great way to keep patients up-to-date on their medical appointments and health information.

HIPAA compliant plans start at $29/month.

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2. 123formbuilder

123formbuilder is another HIPAA-compliant form builder that can help you to collect PHI (protected health information).

You can also add online payments to your online form, and use the simple drag & drop builder to create HIPAA-compliant online forms.

123formbuilder is a simple tool that just works.

It's one of the most popular form builders.

The only thing that I found while using it is that it supports only simply looking forms.

If it's your first time using online forms and you're not looking for something fancy, then I would recommend 123formbuilder.

This survey tool offers a wide range of form templates that you can customize for patient intake or any other purpose.

It's compatible with smartphones and tablets like iPhone, iPad, Windows Phone, or Android devices.

123formbuilder allows your patient to leave a signature and upload files securely.

This tool is also compliant with the GDPR, in case you need it.

123formbuilder is a bit pricier than JotForm. HIPAA compliant plans start at $199.99/month.

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3. SurveySparrow

SurveySparrow is an online form builder that helps you to create surveys, forms, and quizzes.

It's a great tool for collecting patient feedback, contact information, and intake forms.

The online form builder is simple to use and it offers a wide range of question types like text fields, drop-downs, rating scales, matrix questions, and more.

It doesn't support signatures.

However, this is well compensated with advanced automation features.

For example, SurveySparrow can send email reminders to your patients if they have forgotten to fill out the intake form.

SurveySparrow supports file uploads and is GDPR compliant.

In addition to simple forms, it allows you to automatically collect Net Promoter Score, customer satisfaction ratings.

If you need a HIPAA compliant plan you need to contact their sales team so that they could tailor a solution that works for you.

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4. Typeform

Typeform is a beautiful online form builder that can help you to create online forms, surveys, and quizzes.

You can easily customize your online form with their design theme tool so it looks great on the device.

It's great for collecting PHI over email or embedding a form onto your website to use as a contact form.

It doesn't support electronic signatures. if it's a dealbreaker for you, then I'd suggest checking Jotform.

Nevertheless, it's a great online form builder that's perfect for collecting data from your patients. You can also use it to create online surveys and quizzes.

Typeform integrates with a lot of different software like Salesforce, Mailchimp, Zapier, etc.

To get a quote for HIPAA compliant plans you need to contact their sales team.

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5. Formstack

Formstack is not just a form builder tool, it's a whole suite of tools that can help to automate your business.

It's a perfect solution for Doctors and Hospitals that can automate documents, forms, and signatures.

It comes with powerful workflow automation features which makes it's truly unique.

Intake forms built with Formstack perfectly work on all devices, allowing to collect signatures and upload files.

In addition to that Formstack is GDPR compliant. So if you operate in the EU markets it's a perfect solution for all your offices.

You can also use Formstack to collect PHI, measure patient satisfaction and the Net Promoter Score.

There is no publicly available information about HIPAA-compliant plans, so you need to reach out to their sales team so that they can customize a plan that works for you.

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There are many online form builders available to choose from, but not all of them work with HIPAA-compliant plans.

If you need a solution that will work for your business, then I recommend JotForm or 123formbuilder because they integrate well with various CRM and email marketing tools.

You can also use Formstack if you're looking for not just a form builder.

They offer powerful automation features that will help to automate your business processes.

However, you need to contact their sales team so they can configure a HIPAA-compliant plan for you.

Explore pre-built survey and form templates